How AAU processes your data

As coordinator for MissionGreenFuels Partnership, AAU is data controller and responsible for the processing of the personal data received by AAU about you. You can find the relevant contact details here:

Aalborg University
Fredrik Bajers Vej 7K
9220 Aalborg Øst
CVR: 29102384

Contact details for AAU’s data protection officer are:
Niels Vase
Email: dpo@aau.dk 

Types of data

AAU processes personal data as coordinator for the MissionGreenFuels partnership. The data about you that AAU processes will depend on your connection with MissionGreenFuels but typically includes your name, address, e-mail, telephone number and occupation. We also take pictures at our events where you might be in the picture. Pictures are not taken without your prior consent.

While the majority of data is obtained directly from you, it may also be sourced from publicly available sources.

Purpose

1. Secretariat service

We provide secretarial assistance for various collaborations. This involves tasks such as maintaining and updating partner and mailing list, organising meetings, promoting MissionGreenFuels on and through various media platforms, and managing projects. To facilitate these secretariat duties, we process general personal data on members, employees, and board members. We also process personal data when handling project applications for funding. We process your personal data pursuant to art. 6 (1) litra e of the GDPR.
 

Storage

We store your data for as long as it is necessary for the purpose or purposes for which the data are collected. When it is no longer relevant to store your data in order to fulfil its purpose, the data will be deleted.
 

Sharing

Relevant information is continuously passed on to the Innovation Fund Denmark and to the external evaluators of our funding calls. Furthermore, the Innovation Fund Denmark regularly requests information about the funding recipients in MissionGreenFuels to live up to their role as a supervisory authority. The external evaluators are located within the EU/EEA or transferred pursuant to art. 45 of the GDPR. All external evaluators have signed a confidentiality agreement before receiving the information.
 

Your rights

According to the Data Protection Regulation, you have a number of rights with respect to AAUs processing of your personal data. If you want to make use of your rights, you must contact AAU’s data protection officer: dpo@aau.dk.

• You have the right to request access, rectification or erasure of your personal data.
• You also have the right to oppose the processing of your personal data and, in some cases, to have the processing of your personal data limited.
• If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not have any impact on the lawfulness of the processing carried out prior to your withdrawal of your consent.
• You are entitled to receive the personal data which you have submitted in a structured, commonly used and machine-readable format (data portability).
• You can always file a complaint with a data protection supervisory authority, for example The Danish Data Protection Agency at dt@datatilsynet.dk.

There may be conditions for or restrictions to these rights.